Join YouNoodle | Login

Vipul Tank

Commerce and Law graduate with Master of Library & Information Science from Veer Narmad South Gujarat University.

Headline: Service Provider
Industries: Biotech, Cleantech, Computing, Education, Entertainment, Financial, Food and Drink, Gaming, Health, Information Technology, Internet, Lifestyle, Media, Mobile, Nanotech, Real Estate, Retail, Sports, Travel
Skills: Business, C/C++, English, HTML / CSS, Languages, Languages and Platforms, Leadership, Management, SQL, Web Development
Location: Barmer - Rajasthan
Interested in: Advising startups, Consulting opportunities, Creating a group, Employment opportunities, Giving back, Growing my group, Helping friends, Helping members of my groups, Joining a startup, Meeting new people, Mentoring, Offering Expertise, Partnering with other groups, Professional opportunities, Providing services to startups
Tags: accounting, document control, friendship, IT, library and information, management, network

WORK EXPERIENCE

Employer: Cairn Energy India Pvt. Ltd. ( Incorporated in New South Wales, Australia A subsidiary of Cairn India Limited )
Position: Documents Controller
Time period: August 2008 - Present
Description: - Establish and Maintain Document Control Center : To establish and maintain a system for controlling all Records / Documents / Drawings and to assist in collating, interpreting, coordinating and reporting information concerning the status of project documentation during the life cycle of the Rajasthan project .
- Computerize the Document Control Centre ( Physical and Manual ) with the objective of keeping the company updated on all required information for informed decision making within the boundaries of company policies
- Manage Documentum Software : Manage all deliverable documents through Documentum software & ensuring timely update for easy search and retrieval process of documents by all project personnel
- Document Numbering System : Maintain Document Numbering System and Document Management System
- Document Control System : To develop & communicate efficient and effective document control procedure, data & information flow chart, document transmittal for identification, recording & tracking of documents
- Leading Documentum Team with full responsibilities including internal processing.
- Archiving and Retrieval : To manage a safe and secure data storage & archive and control document revision
- Electronic document transfer ( Uploading & Downloading ) with Engineering Consultants / Contractors and other Equipment Vendors through Server, E-Room and Internet Sites.
- Maintaining the Efficient Circulation and Distribution of the Procedures
- Develop and maintain Document Filing System : Managed the organization’s central records system and supervises Document classification, sorting, indexing, filing, archiving and retrieval activities of document in accordance to project document indexing and filing system.
- Technical Support to end users : Provide Training to new staff and User ( engineers, construction people ) for Familiarization and up gradation.
- Searching information through internet and various search engines
- Utilizing the Document Transmittal for Identification, Recording & Tracking of Documents
- Efficient and Effective Document Control, Data & Information Flow
- Develop, Organize and Maintain Document Control Centre services including collections of information, Recreational resources and Reader information services
- Supervision of Documentum, Electronic Transfer, Receipt & Distribution
- Maintaining Record Management Systems, Forms, Vender Catalogue, Project Portfolio, Backup Taps, CD’s and others collections
- Responded to personal, telephone, e-mail and written enquiries from users
- E-Transmittal Document Distribution Matrix Controller
- Maintaining inwards and outwards log with hyperlink to documents for incoming and outgoing documents for every Engineering Consultant and Equipment Vendors.
- Co-ordination with Engineering Contractor / Consultant, Vendors and Design Cells for documentation related matters
- Controlled access to confidential Project Reports and Drawings

Employer: Pentech Business Management Pvt. Ltd. ( NMSEZ’s / Reliance Associated Company )
Position: Senior Executive - Documents Controller
Time period: August 2007 - August 2008
Description: Engineering and Design - Documentation Control Centre
- Computerize the Document Control Centre (Physical and Manual) with the objective of keeping the company updated on all required information for informed decision making within the boundaries of company policies
- Establish and Maintain Document Control Center : To establish and maintain a system for controlling all Records / Documents and to assist in collating, interpreting, coordinating and reporting information concerning the status of project documentation during the life cycle of the NMSEZ project .
- Manage EDMS Software : Manage all deliverable documents through In-house developed EDMS software & ensuring timely update for easy search and retrieval process of documents by all project personnel
- Document Numbering System : Implement In-house Document Numbering System and Document Management System
- Document Control System : To develop & communicate efficient and effective document control procedure, data & information flow chart, document transmittal for identification, recording & tracking of documents
- Archiving and Retrieval : To manage a safe and secure data storage & archive and control document revision
- Electronic document transfer ( Uploading & Downloading ) with Engineering Consultant and other Equipment Vendors through Server and Internet Sites.
- Maintaining the Efficient Circulation and Distribution of the Procedures
- Searching information through internet and various search engines
- Utilizing the Document Transmittal for Identification, Recording & Tracking of Documents
- Efficient and Effective Document Control, Data & Information Flow
- Develop, Organize and Maintain Document Control Centre services including collections of information, Recreational resources and Reader information services
- Supervision of Documentume, Electronic Transfer, Receipt & Distribution
- Leading Team with full responsibilities including internal processing.
- Maintaining Record Management Systems, Forms, Vender Catalogue, Project Portfolio, Backup Taps, CD’s and others collections
- Responded to personal, telephone, e-mail and written enquiries from users
- E-Transmittal Document Distribution Matrix Controller
- Maintaining inwards and outwards log with hyperlink to documents for incoming and outgoing documents for every Engineering Consultant and Equipment Vendors.
- Co-ordination with Engineering Contractor / Consultant, Vendors and Design Cells for documentation related matters
- Develop and maintain Document Filing System : Managed the organization’s central records system and supervises Document classification, sorting, indexing, filing & archiving and retrieval activities of document in accordance to project document indexing and filing system.
- Technical Support to end users : Provide Training to new staff and User ( engineers, construction people ) for Familiarization and up gradation.
- Controlled access to confidential Project Reports and Drawings

Employer: Reliance Engineering Associates (P) Limited Reliance Complex, Village Moti Khavdi, India
Position: Documents Controller
Time period: July 2006 - August 2007
Description: - Developed, Organized and Maintained Central Document Control Centre services including collections of information, Recreational resources and Reader information services
- Computerized the Document Control Centre (Physical and Manual) with the objective of keeping the company updated on all required information for informed decision making within the boundaries of company policies
- Lead Infoworks Team with full responsibilities including internal processing.
- Maintained Record Management Systems, Forms, Vender Catalogue, Project Portfolio, Backup Taps, CD’s and others collections
- Efficient and Effective Document Control, Data & Information Flow
- Utilized the Document Transmittal for Identification, Recording & Tracking of Documents
- Maintained the Efficient Circulation and Distribution of the Procedures;
- Implemented Bechtel Document Numbering System & Document Management System
- Electronic document transfer (Uploading & Downloading) with Engineering Consultant like Bechtel (London), KPGI, UHDE, Foster Wheeler (Singapore & USA), Lummus, UOP and other Equipment Vendors through FTP-VPN Server and Internet Sites.
- Searched information through internet and various search engines
- Used Documentume 5.3 software for Domestic Area Tariff
- Supervision of Infoworks, Electronic Transfer, Receipt & Distribution
- Provided Training to new staff & New User ( engineers, construction people ) for Infoworks 3.4 Familiarization, IW 3.4 Up gradation.
- Responded to personal, telephone, e-mail and written enquiries from users
- Managed the organization’s central records system and supervises indexing, filing and retrieval activities
- Infoworks 3.4 eTransmittal Document Distribution Matrix Controller
- IBR Documentation side work profile includes receiving the documents from Off-Shore and On-Shore Vendors either hand carried or received via Electronic Transfer/Inforworks3.4, classifying the documents into their respective categories and allocating proper CAT codes, logging them into Infoworks, generating internal transmittal and sending the documents for the review to the respective review IBR coordinator, once reviewed the documents are then properly coded for construction or otherwise and are logged on to Infoworks and an external transmittal generate after completion of review cycle and then the documents are sent to the construction site
- Maintained inwards and outwards log with hyperlink to documents for incoming and outgoing documents for every Engineering Consultant and Equipment Vendors.
- Co-ordination with Engineering Contractor / Consultant, Vendors and Design Cells for documentation related matters

Employer: Veer Narmad South Gujarat University, M. Sc. ( I. T. ) Program, Surat, Gujarat ( India )
Position: Library Assistant
Time period: December 2003 - July 2006
Description: - Developed, Organized and Maintained library services including collections of information, recreational resources and reader information services.
- Provided assistance to users in accessing library resources
- Established and maintained Electronic Filing Structure
- Controlled access to confidential Project Reports
- Conducted audits to identify missing records and arranges searches to retrieve them
- Using “Library Management System” for maintained the Library Collections
- Maintained and organized the whole technical documents, CD’s & data / records.
- Created e-book and uploaded on institution portal site
- Digitized the project slides and make archives
- Information retrieved through Internet & Online Journals
- Provided E-Document Delivery Services , CD ROM Database (Various Subject) Interlibrary Loan and E-journal Service
- Subscribed Online journals
- Worked with Informatics department where I provided information services to students, teachers, professors etc.
- Searched and Downloaded article from various publisher websites and portal side
- Organized Workshop and training programmed on Library Software “Library Management
- System” for Library students teachers, professors
- Worked with various Library Section ( Acquisition, Circulation, Periodical, Project & Seminar Report, Reference)
- Provided Services like Copying CD, DVD, Floppy of Installation Software & Application, E-Books, Journal / Magazine Soft Copy
- Maintained Daily, Weekly, Monthly & Annual Reports of ( Issued, Return, New Purchase, Scrap ) Books and User Reports

Employer: The Patidar Gin Science College, Bardoli, Gujarat ( India )
Position: Library Developer
Time period: July 2003 - August 2003
Description: - Information retrieved through Internet & Online Journals and downloaded as per requirement
- Provided online journals, document delivery services, Interlibrary loan for users
- Provided Services like Copying CD, DVD, Floppy of Installation Software & Application, E-Books, Journal / Magazine Soft Copy

Employer: Mr. D. M. Parekh & Co., Chartered Accountant, Surat, Gujarat ( India )
Position: Auditor / Accountant / C. A. Articles cum Audit Assistant
Time period: August 1999 - December 2003
Description: - Audit of Company, Bank, Trust, HUF, Individual, Firm, Society etc.
- Taxation work like Filling Return, TDS, Prepare Income Statement
- Computerized and Manual Accounting work
- Preparing Financial Statement, Fund Flow Statement

PUBLICATIONS

Papers: Title :
A Bibliography of Project Reports submitted by Students of M. C. A., Computer Science Department, Veer Narmad South Gujarat University, Surat.
( Academic Year 1997 - 1998 to 2002 - 2003 )

A Dissertation Submitted To Veer Narmad South Gujarat University in Partial Fulfillment for the Degree of MASTER OF LIBRARY AND INFORMATION SCIENCE, 2004

INFORMATION

Awards: I Stood Second in Master of Library and Information Science Degree Examination held by Veer Narmad South Gujarat University, Surat in April 2005 ( First Class with Distinction )
Vipul Tank

Vipul is Following (25)

View all
  • YouNoodle

    YouNoodle

    YouNoodle is a place to discover and support the hottest early-stage companies and university innovation.

  • Digg

    Digg

    Digg is a user driven social content website

  • EntrepreneurHeat

    EntrepreneurHeat

    EntrepreneurHeat is a blog related to Indian entrepreneurs from around the world. We encourage people who have ideas that need support & expertise to start something up to join our community & make is bigger, better & brighter.

  • Slide

    Slide

    New online media startup headed up by the founder of PayPal, Max Levchin. Backed by Mayfield Fund, Blue Run Ventures, Khosla Ventures and the Founders Fund.

Vipul's Contacts (16)

View all