Vanessa Ortiz
Human Resources Management graduate from University of Puerto Rico. 11 years of experience in management and design of office systems, program development, event planning, and contract management.
| Headline: | Entrepreneur |
| Skills: | Business, Management |
| Groups: | Enterprize 2008 [INACTIVE], [INACTIVE] EnterPRize 2010 |
| Interested in: | Brainstorming, Finding business partners, Finding cofounders, Finding team mates, Meeting new people, Professional opportunities, Promoting my startups, Recruiting for my startup |
WORK EXPERIENCE
| Employer: | Center for the New Economy, San Juan, PR |
| Position: | Office Manager & Executive Assistant |
| Time period: | December 2007 - October 2008 |
| Description: | • Management: Handled all administrative work for a team of researchers in the areas of economic policy, energy supply, and asset development. Covered tasks related to A/P and A/R. Discussed billing issues and saved the organization money when bill was incorrect, mediating with tact and respect. Monitored usage of office supplies and purchased equipment when needed. Maintained close records with accountant of all financial matters. Maintained careful records and filing systems for all vendors, suppliers, personnel, and bank accounts, as well as media clippings and research publications.
• Executive assistant: Supported the executive director and donor relations officer in preparing and sending large mailings, deliveries, travel arrangements, event planning, onsite support, and scheduling meetings with current and/or potential donors. In charge of the internal strategic planning process, serving as point-of-contact between consultant and board/team members. Salary: $30,000/yr. |
| Employer: | Fundación Banco Popular, BPPR, San Juan, PR |
| Position: | Executive Assistant |
| Time period: | April 2006 - December 2007 |
| Description: | • Program Work: Read and verified grant proposals submitted to the Foundation, and maintain the database of grant requests. Set up the grant review process and generated reports. Responded to requests from internal clients regarding non-profit organizations and provided information on the grant application process to external entities. Compiled the payroll-giving reports for Popular Inc. Wrote and implemented over five internal policy documents to clarify mission, goals, standards and participation requirements for Revive La Música.
• Successfully managing all administrative aspects of the office: handling correspondence, coordinating major events, tracking billing and payments, monitoring budgets, ensuring office equipment is fully functioning, and supported supervisor’s schedule. Salary: $14.00/hour. |
| Employer: | Division of Allergy, Immunology, and Transplantation, NIAID, NIH, Kelly Services, Inc., Bethesda, MD |
| Position: | Regulatory Program Specialist |
| Time period: | December 2003 - February 2006 |
| Description: | • Served as point-of-contact between Regulatory Affairs team and the contract research organizations. Maintained excellent correspondence tracking systems and coordinated monthly meetings with seven different contractors. Familiar with federal regulations pertaining GCP, including ethics training, SOPs, and adverse event reporting.
• Analyzed data to maintain consistency of safety reports, FDA submissions, contractor invoicing, and follow up of action items. Created filing systems for over 20 clinical studies for FDA and foreign health authorities. Coordinated meetings with FDA and private companies, maintained team schedules, travel arrangements, proofread and edited standard operating procedures. Salary: $23.96/hour. |
| Employer: | Executive Travel Associates, Washington, DC |
| Position: | Housing Manager |
| Time period: | June 2002 - January 2003 |
| Description: | • Managed housing for meetings and conventions. Reviewed hotel contract and ensured proper housing space to accommodate attendees. Maintained database of all meetings and participants, and generated reports based on attendance rates.
• Updated housing requests and tracked bills for accuracy. Site research, meeting room set-up, equipment rental, pricing negotiations, and onsite support. Observed and communicated patterns of housing needs with hotel staff and corporate clients in timely manner and with excellent customer service. Salary: $40,000/year. |
| Employer: | Hispanic-Serving Health Professions Schools, Inc., Washington DC |
| Position: | Program Officer |
| Time period: | October 2001 - June 2002 |
| Description: | • Launched an 8-week internship at the US Centers for Disease Control (CDC) Headquarters in Atlanta, GA for Hispanic medical students. Coordinated the research projects, sponsors, mentors, travel, and housing for each student, and raised $30,000 in two months for this internship program.
• Developed relationships with medical schools and government officials to advance the organization’s mission and programs. Produced literature and visual presentations to promote HSHPS activities. Evaluated programs and wrote reports with quantitative and qualitative outcomes for government agencies such as DHHS. • Created database of literature pertaining to minority health research, cultural competency, and health disparities. Attended congressional hearings and health conferences. Salary:$38,000/year. |
| Employer: | Johns Hopkins Bloomberg School of Public Health, Baltimore, MD |
| Position: | Administrative Assistant |
| Time period: | September 1999 - October 2001 |
| Description: | • Managed the administrative activities for a team of 25 research statisticians. Coordinated meetings, maintained schedules, and travel arrangements. Processed payments and reimbursements, monitored budgets, handled correspondence and all office responsibilities.
• Assisted in creating and updating complex scientific presentations and course materials. Proofread and prepared slides, graphs and tables for over ten scientific articles submitted for publication. Translated investigation forms to Spanish for a nation-wide AIDS study. Salary: $31,000/ |
